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Privacy Policy and Terms of Membership
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Privacy Policy and Terms of Membership for Jönköping University Alumni Network

 

Your integrity is important to us and we want to always be open with how we treat your personal information, to make you feel safe when you submit your information to us. In this privacy policy, you will find information about how we treat your personal data and what rights you have in relation to your personal information. We always try to be as clear as possible about how we process your personal information. Do you still questions about how we treat your information after reading this policy? Please contact us by using the website contact form or send an email to: alumni@ju.se

The JU Alumni network is under continuous improvement which can result in updated terms. For updates that are critical to our processing of personal data (such as change of specified purposes or categories of personal data) or updates that are not critical to the processing, but which may be of crucial importance to you, you will receive information on this website and by e-mail (if you have provided a functioning e-mail address) in appropriate time before the updates are applied. When we provide information about updates, we will also explain the meaning of the updates and how they affect you. Jönköping University reserves the right to exclude any member who does not follow the terms of membership.

 

For whom?

Alumni network is open for all former students of Jönköping University (JU). After your registration, you will be approved as a member if you have a degree from Jönköping International Business School (JIBS), the School of Engineering (JTH) or the School of Education and Communication (HLK). If you have spent an exchange semester at JIBS, JTH or HLK you are also qualified for membership. JIBS students can join the network as soon as they have obtained 2/3 of their program points. If you do not fulfill these requirements, your application will be handled manually. For Alumni of the School of Health Sciences (HHJ), there is currently no specific community pages or specific sub-pages on the website. All general functions in the network are available for you as a member, regardless of which school you have completed your studies at.

 

Processing of personal information

By registering in the JU Alumni network, you agree to Jönköping University storing and processing information about you. JU processes your personal data in a database. This applies to civic registration number, name, contact information, education, degree and exchange studies (if applicable). You can change your preferences which will affect the way you communicate within the network, including the possibility to unsubscribe from email send-outs.

In accordance with the General Data Protection Regulation (GDPR), which has the purpose to protect people against the violation of their personal integrity when processing personal data, you, as a registered member, have certain rights. Here is an overview of these rights and what they mean. If you wish to exercise any of your rights, please contact us at alumni@ju.se.

 

Your right to access

We strive to be open to how we treat your personal data. If you want to understand the personal data process we do in relation to you, you are entitled to request access to your information. If we receive a request for access, we may ask for additional information to ensure that we provide the information to the correct person. Keep in mind that as a member you also have an opportunity to log in to your profile and see what details you have provided and other settings you chose as a member.

 

Your right to rectification

If you notice that we have outdated information about you or that we have incorrect information about you, you can request that your personal information is corrected. Remember that as a member of the network you can log in to your profile and update your contact information.

 

Your right to deletion and restriction

You have a right to request that your personal data is deleted or restricted. To terminate your membership, contact us by using the website contact form and specify that you no longer wish to be part of the network. A network administrator will remove your account and send a confirmation to you.

Keep in mind that we may have the right to deny your request if there are legal obligations or other legitimate interests that prevent us from deleting certain personal information. When it comes to our legitimate interests, we will not delete your personal information if it is necessary for us to determine, claim or defend legal claims. If we cannot comply with your request for deletion, we will block your personal information to make sure that your information is not used for any other purpose.

 

Your right to revoke a given consent

Have you consented to any personal information processing we perform? In that case, you are entitled to withdraw this at any time.

 

From what sources do we retrieve your personal details?

All graduate records from JIBS and JTH are transferred from Ladok to the JU Alumni network. The records from HLK is transferred from the Graduation Ceremony registration. The data transferred is information about civic registration number, name, contact information (address in Sweden and phone number), education, degree and possibly exchange studies.

 

Who do we share your personal information with?

Personal Data Processor. For JU to be able to offer an alumni network platform, we use the services and share your personal data with the company YourMembership.com, Inc., which acts as a so-called Personal Data Processor. Personal Data Processor is a company that processes the information on our behalf and according to our instructions.

When your personal information is shared with Personal Data Processor, it is only for purposes that are consistent with the purposes for which we have collected the information. We check Personal Data Processor to ensure that they can provide sufficient safeguards regarding the security and confidentiality of personal data. We have an agreement with the Personal Data Processor through which they guarantee the security of the personal data processed and undertake to comply with our security requirements as well as restrictions and requirements regarding the international transfer of personal data. Independent Personal Data Controllers with whom we share your personal information are: Government agencies (police, tax authorities or other authorities) if we are required to do so by law or in suspicion of crime.

 

Who can see your details?

Your contact information can be viewed by network administrators, but you can choose to make it hidden from other network members. At Jönköping University, the principle of public access to information applies, which means that JU is obliged to provide information upon request, in accordance to the Freedom of the Press Act.

Some personal information is always available for other members of the JU Alumni network, such as your name, program(s) attended, year of graduation, etc. Other voluntarily submitted personal details, such as organization name, title, profession, experience, etc. are also visible. You can decide yourself who is to have access to information in your personal profile. There are two levels of privacy:

1. Members only – members of the network and network administrators at JU may view your details 

2. Private – only you and network administrators at JU may view your details

Network administrators at Jönköping University retain the right to make notes about the contacts with you. Jönköping University is entitled to compile, for statistical purposes, the details you provide. The information is anonymous and untraceable to any specific person.

 

Reservation

To ensure that the Alumni network remains a nice meeting place for our former students, we ask you and all our members to use the information you have access to with respect and to follow standard web ethics. JU reserves the right to remove all violating and discriminating content distributed by members, including advertising. Members have the possibility to leave messages in the online forum in the network. Messages must not contain text that does not comply with the law (e.g. slander, agitation against an ethnic group, etc.). Messages displayed in the forum are regulated by the GDPR and must therefore not contain any sensitive personal information. If you notice a message that you consider violating current rules, we ask you to inform us by using the website contact form or send an email to: alumni@ju.se

 

    Email: alumni@ju.se

    Jönköping University

    Gjuterigatan 5 | P.O. Box 1026, SE 551 11 | Jönköping, Sweden

    Visit us at www.ju.se

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